IRD has provided extensive communication on payday filing which is effective from 1 April 2019.
With payday filing, you'll:
- Send IRD your payroll information with your normal pay cycle (rather than monthly)
- Provide employee details for new and departing employees to the IRD
- File electronically within two working days of the payday, or
- File by paper within 10 working days of the:
- Payday, or
- 15th and end of month if you choose to send us information twice a month.
- If your annual PAYE and ESCT deductions are $50,000 or more, you must file electronically. If less than $50,000, you can file electronically or by paper.
- There are no changes to current payment due dates or the way you pay (monthly or twice-monthly like you do now).
There are three ways that you will be able to file your employment information online.
- Directly from your software
If supported by your software provider, you can file directly to the IRD without having to upload any files through myIR. You'll need to use your myIR account user ID and password to authorise these submissions from your software. This is a one-off process to establish a link between your software and the IRD.
- File upload from your Payroll returns account in myIR
If supported by your software provider, you can upload files in myIR in the Payroll returns account. You can send your information through File return or File transfer link. From here, the process is similar to ir-File.
- Onscreen in your Payroll returns account in myIR
If you have smaller pay runs, you can use IRD's onscreen data entry method in myIR in the Payroll returns account. Onscreen filing is similar to the current process for filing your Employer monthly schedule (IR348).
You may need to review and adapt your current payroll processes to support your business doing payday filing.
The IRD have created checklists to make sure that your business is ready for payday filing and can be found at: